Organizing an Office Renovation: Tips and Key Aspects for Effective Planning

When it comes to office renovations, the right organization plays a critical role in achieving a successful and smooth process. Whether you need a redecoration or a complete renovation, proper planning and organization can save time, money, and reduce work-related hassles during the renovation process.

In this article, we will look at several key aspects that should be considered when organizing an office renovation. We will look at the importance of developing a detailed plan, budgeting, selecting reliable contractors, and organizing communication during a renovation.

Cases requiring repairs in the office space

The office space is in need of repair in various situations:

• Physical depreciation: Depreciation of the current premises and offices of employees may require the replacement of communications and decoration. New materials and updated facilities will help maintain a comfortable working environment.
• Moving to a new office: When moving to a new premises, it is required to equip it with the company's way of life, update the interior and create an ergonomic layout of workplaces.
• Expansion of office space: When expanding the office, there is a need for a new organization of workplaces. This may require the demolition of partitions, the installation of new communications and repairs.
• Emergencies: Accidents and emergencies such as house flooding may require urgent repairs, replacement of damaged systems (piping, electrical wiring) and restoration of the interior.

Features and importance of office renovation

Office space has its own characteristics compared to residential space. It requires special attention when refurbishing, as it represents the company and must be perfectly organized. Even the slightest flaws can stand out and affect the impression of the office. It is important to know some tips for a successful office renovation and understand how to get started and where to temporarily place furniture and appliances during the renovation.

When carrying out renovations in the office, the following aspects should be considered:

• Branding: Office refurbishment provides an opportunity to update the branding and atmosphere of the company, reflecting its values and style through the design and interior of the premises.
• Office work: Repair work should be organized in such a way as to minimize the interruption of work of employees. It is important to plan and coordinate work so as not to disrupt the company's business processes.
• Ergonomics and comfort: Office refurbishment can provide an opportunity to improve the ergonomics of workplaces, create a comfortable environment for employees, which will positively affect their productivity and well-being.

Different types of office renovation

Office renovation can be performed in two main versions: major and cosmetic.

• Overhaul: Includes a complete replacement of facing materials, electrical wiring, lighting fixtures, plumbing, heating, water supply, ventilation, air conditioning, windows, doors and other engineering systems. A major overhaul allows you to completely update the office space, improve its functionality and energy efficiency.
• Refurbishment: Includes work on finishing materials such as walls, ceilings and flooring. Cosmetic repairs are aimed at updating the interior of the office without replacing or significantly changing the engineering systems. This may include painting walls, laying new flooring, updating ceiling finishes, and using decorative items.
• Each type of repair has its own advantages and purpose, and the choice between them depends on the needs of the company, budget and time constraints. A major overhaul is suitable for a complete renovation of an office space, while a cosmetic renovation allows you to refresh the interior and improve its appearance.

Office renovation instructions

If you need to renovate your office space, but you don’t know where to start, we offer you detailed instructions that will help you carry out the repair process efficiently and without unnecessary difficulties.

1. Planning and preparation

The first step is to create a repair plan. Take measurements of the premises and develop cost estimates. Consider the following factors:

- Draw up a plan for wiring communications and partitions in the office.

- Develop the final plan of the office after the redevelopment.

- Consider the forced ventilation scheme, the location of plumbing fixtures and the heating system.

- Create a plan for electrical communications indicating the location of sockets, switches and fixtures.

- Plan in detail the finishing of the floor, ceiling and walls, including a list of necessary materials and furniture.

2. Purchase of materials

Purchase materials only from reliable construction supermarkets, where their quality and compliance with safety requirements are guaranteed. Pay attention to wear resistance and durability of materials. When purchasing ink, choose generously to avoid color differences between batches.

3. Surface preparation

Remove external wiring, if any, and prepare walls and other surfaces for cleaning, priming, and painting.

There are various methods of fine finishing, such as gluing, cladding, painting and using decorative compounds. However, there are general rules for all types of finishes: the surface must be uniform, durable, have good adhesion and be free from unnecessary mechanical elements such as anchors or nails.

4. Interim work

At this stage, small redevelopment of the premises is carried out and additional lighting is installed. Works on installation of partitions, laying of pipes and wiring of electricity are carried out. After completing these works, you can proceed to the finishing work.

5. Main work

Repair should start from the upper parts of the room and move to the floor. This stage includes painting and plastering, priming, painting, laying tiles and other finishing works. If you have chosen wallpaper, then pasting the walls will be the final stage of finishing the room, with the exception of finishing the floor.

6. Final work

At the final stage, skirting boards, sockets are installed, built-in furniture is mounted and workplaces are arranged. Decorative elements such as blinds and chandeliers are added to give the office a cozy atmosphere. Particular attention should be paid to the general cleaning of the premises so that the office is not only updated, but also clean.

When renovating an office, the following current trends can also be taken into account:

- Use of environmentally friendly materials: when choosing finishing materials and furniture, it is worth giving preference to environmentally friendly and resistant to harmful substances products. For example, you can choose natural wood or bamboo floors, and use eco-friendly paints and adhesives.

- Creation of comfortable and ergonomic workplaces: the convenience and efficiency of work in the office depend on the proper organization of workplaces. Set up ergonomic tables and chairs, provide the right lighting, and also provide an opportunity for employees to adjust the work area.

- Integration of technology: modern offices are increasingly focused on the use of high-tech solutions. Consider installing smart lighting, climate, and security controls, as well as high-speed internet and state-of-the-art office equipment.

Remember that each repair is unique and may require additional steps depending on the specific needs of your office.

Do your own office renovation or hire a professional team?

There are several factors to consider when deciding whether to renovate an office. First, it is necessary to determine the desired level of quality of repair, the size of the office space and the available budget. If finances allow, it is recommended to contact professional builders, having previously read their portfolio and customer reviews. Professionals will perform the work in accordance with the standards, avoiding the need for subsequent rework. In the case of self-repair, mistakes often occur, which then have to be corrected, for example, re-plastering the walls or repainting. However, when it comes to small cosmetic changes, self-repair can be more cost-effective. Turning to professionals is especially recommended if you need to carry out piping, electrical replacement and other complex engineering tasks. This approach will help avoid unexpected problems and save time and effort.

In addition to quality and budget, the decision to renovate an office should also take into account the time available to complete the work. Professional teams usually have experience and effectively organize the repair process, which allows you to complete the work in the shortest possible time. If you need to get your office up and running quickly, then hiring a professional may be your best bet.

What to do with furniture, things and office equipment during office renovation?

Preparing and keeping your belongings safe during an office renovation is essential. A plan of action should be developed in advance: decide how to pack and temporarily move pieces of furniture, and determine whether they need to be moved inside the office space or perhaps temporarily removed for storage.

It is necessary to carefully pack all equipment and things, ensuring their reliable protection. This will require a variety of packaging materials such as stretch film, bubble wrap, reinforced bottomed cardboard boxes for documents, and foam for fragile office equipment. It is important to label each package with the contents and information about belonging to a particular employee, desk or office. This will simplify the process of arranging furniture and returning appliances to their places after the repair is completed.

Dismantling the furniture and keeping all the fittings in a separate bag are also important steps. Valuable items should be packed separately and, if possible, placed in a safe or handed over to a responsible person for safekeeping.

If the office renovation does not involve a complete replacement of furniture, you may be able to temporarily move some of the items to another location inside the building. For example, you can use vacant rooms or non-residential premises for temporary storage of furniture and things. This will help free up space for work in the main office space.

In addition, you can contact the services of companies providing temporary storage services. They offer dedicated storage areas where your furniture and belongings will be kept safe until the office renovation is completed. Before choosing a company for storage, it is recommended that you familiarize yourself with the conditions and reputation of the provider in order to be sure of the safety and availability of your belongings.

Useful tips: where to put things during office renovation

In the case when it is not possible to store things and furniture inside the office or in other premises, alternative accommodation options can be considered.

One option is to rent a garage. Depending on the volume of furniture and things, competent packaging can allow you to place them in the garage. However, it should be borne in mind that if the garage is not heated during the cold and humid season, excessive moisture may appear, and low temperatures may adversely affect the safety of things.

Another option is the temporary placement of furniture and things in the country or country house. To do this, you will need to organize delivery outside the city and find a reliable transport company specializing in furniture transportation services. However, weather conditions should be taken into account: in the cold season without heating in a country house it can be damp and cold, so measures must be taken to protect things from the harmful effects of the environment.

You can also consider the option of renting a sea container. This will allow you to have constant access to your belongings, but you will have to arrange packaging and transportation yourself. Please note that there is no ventilation and heating inside the container, so long-term storage of things can be risky due to possible condensation and damage.

When choosing a place for temporary storage of furniture and things, it is important to consider their safety. It is recommended to choose reliable and properly equipped premises that will ensure the safety and integrity of your property. Also, before deciding where to put things, make a detailed list of all items and take photos to have a complete picture of what is stored in each place. This will help you easily track and find the things you need after the office renovation is completed.

Store your belongings in a secure environment: storage services in Georgia

One of the best options for keeping your belongings safe during renovations is to use the services of a professional storage service. Georgia offers convenient storage facilities in Tbilisi and other cities that ensure the safety and security of your belongings throughout the entire storage period.

These warehouses offer a number of advantages that provide optimal conditions for storing things:

• Controlled temperature and humidity: Warehouses provide a constant temperature of +18 to +20 degrees Celsius at any time of the year, which helps to avoid damage associated with extreme temperatures. The humidity level is also kept at a stable level to prevent damage to your belongings due to excess moisture.
• Security: Warehouses are equipped with video surveillance systems, security and access control, which ensures a high level of security for your belongings. Your belongings will be stored on separate pallets and you can be sure that nothing will get lost.
• Packing and Transportation: When using storage services in Georgia, you will be provided with assistance in packing and transporting your belongings. Experienced moving specialists will come to you to properly pack your belongings and furniture in accordance with all requirements so that they are not damaged during transportation and storage. You do not have to worry about the transportation process itself.
• Ease of use: Your personal account on the website or in the mobile application will allow you to conveniently track all your things stored in the warehouse. You can order their return or extra shipping with just one click, giving you maximum flexibility in managing your belongings.

Let there be repairs!

It is very easy to deposit things in Georgia. You can contact the storage service through social media, the app, or just give them a call. You will be asked questions about the number of things and you will be told the cost of storage. You can also choose a time convenient for you for the movers to come and pick up your things.

Do not risk the safety of your belongings during the repair. Use the services of professional storage services in Georgia and be sure of their safety and security. This will allow you to focus on the renovation, and once it's done, you'll be able to enjoy your updated space without the hassle.

Frequently Asked Questions

🛠️ What are the main steps to take when planning an office renovation?

The main steps include determining the budget, developing the design and plan for the repair, selecting contractors and suppliers, and scheduling the work.

🏢 How to determine the optimal time for office renovation?

It is recommended to carry out repairs during periods when the office is less busy, such as during holidays or weekends. It is also important to consider the time required to prepare and complete the repair.

💼 How to choose a contractor for office renovation?

When choosing a contractor, it is recommended to pay attention to his experience, reputation, portfolio of completed projects and customer reviews. It is also worth asking for proposals and conducting a comparative analysis.